General terms and conditions

General terms and conditions
1. General
1.1 This regulation is applicable to everyone who participates in the events organised by Jan van Amstel BV, referred to as Jva..
1.2 All applicable government regulations are also in force.
1.3 Where this regulation refers to "the organization", it refers to Jva and/or its representatives.
1.4 By "participant" this regulation refers to the company and its personnel that has registered for an event
organized by Jva and whose registration as such has been accepted by the organization.

2. Term
2.1 n order to be able to organize events in the manner desired, all final information must be
provided no later than 14 days (2 weeks) before the date of the event to Jva. Jva cannot guarantee that it will still be possible to honour any requests for additional facilities or changes to the event not received within the 14-day term.

3. Option regulation
3.1 Unless otherwise agreed, any options placed for a reservation will remain valid for a
maximum of 14 days. Should Jva receive a definite reservation in the interim,
Jva will contact the party which had placed the option on a reservation. A
final decision must be made within 48 hours of this notification regarding cancellation
or a definite reservation. In the latter case, the terms and conditions of cancellation
apply. If no response is received, the option will automatically lapse.
3.2 One month prior to the start of an event, Jva may not grant any further options
on reservations due to cancellation regulations.

4. Cancellation regulation
4.1 If the event should be cancelled or one or more of the agreed upon services will not be used
or not used in its entirety, or will not be provided partially or in full, the following cancellation
fees apply:
Reservation Term Cancellation fees
Event: Until 12 weeks before event date, 75% of the costs are charged.
From 12 weeks before event date, 100% of the costs are charged.
Hotel accommodations: From 1 to 2 months prior to the event, 75% of the costs.
Within 1 month of the events: 100% of the costs

5. Price
5.1 The published prices are not binding; Jva reserves the right to amend these prices.
Prices do not include BTW (VAT).

6. Payment and failure
6.1 Payment is due 14 days after the invoice date.
Failure to make payment or to pay on time, or the failure to satisfy the obligations on the part
of the organizer shall entitle Jva to invoice the costs of collection in the event Jva
is required to charge a third party with the processing of the claim.

7. Liability
Jva does not accept any liability for the following:
7.1 Theft, loss or damage, regardless of their nature, during or as a result of participating in an event organised by Jva.
7.2 Incidents in which technical equipment is out of order or put out of operation, and the
discontinuation or termination of facilities rent by Jva.10.3. Jva is only liable for damage that is attributable to its gross negligence or intent.
7.3. The organizer and those parties accompanying it are jointly and severally liable for all loss
and/or damage sustained by Jva and/or any third party as a direct or indirect
consequence of the organizer's stay, irrespective of whether or not this was caused by its
own actions or omissions or those of third parties present at Jva on its behalf.
7.4. With respect to the catering services, the General Terms and Conditions of the NVEP
(Dutch Association of Certified Party Caterers) apply.

8. Force majeure
In the event of force majeure, Jva is entitled at all times to declare the contract null and
void through a written statement, in which case the client shall not be entitled to any
compensation for damages.
Force majeure will be deemed to be present on Jva's side if: the fulfilment of the
contract is hindered partially or in its entirety, temporarily or permanently, as a result of
circumstances beyond Jva's control. These include, yet are not limited to, the following:
threat of war, threat of a terrorist act, personnel strikes, blockades, fire, flood and other
disruptions or events.